Position
Maintaining jobs blueprint to stimulate career growth.
A Clear Role is
the Key to a Good
Career Progression.
Effective organization structure comprises of roles that are optimised and balance would create harmony and wonderful teamwork. For an Organization, it can prevent wastage in terms of brain, manpower and emolument cost.
Most importantly, the career progression of an individual is planned and aspired properly towards tapping the potential of the holder.
Blueprints
of a Job
It is a software to document essentials strategic data, transition, trails, and knowledge for each particular job.
1
Room
E.g. Meeting room, Training room, Banquet hall, Lodging etc
2
Space
E.g. Courts, Football Field, Swimming Pool etc
3
Membership
E.g. Gymnasium, Library, Sports Club etc
4
Consumables
E.g. Stationery, Papers, Business Cards etc
5
Vehicles
E.g. Ambulance, Car, Bus, Bicycle, RORO Bin etc
6
Storage
E.g. Personal Locker, Safe Deposit Box etc
7
Services
E.g. Catering, Tea, Coffee, Chauffeur etc
8
Equipment
E.g. Projector, Ball, Bats, Drill, Ladder etc
History
To know the evolution of the position including the changes of holders, upgrades and downgrades, and the changes of responsiblities.
Job Description
To document the outline of primary duties and supporting requirements for a person to perform a particular position.
Structure
To see the 360 degrees of the reporting structure of one particular position where it's immediate superior, subordinates, and peers sit around.
Succesion
To plan and strategize the next person in line. Also for the holder to plan where is the next destination should focus on.
Competency
To pull and chart the competency required for the holder to perform the job at the best possible.
Knowledge
To document the knowledge contents found necessary and contributed by the job holders as the legacy to bring on the next holder.
Roles &
Functions.
Each key user can maintain, develop, follow-up, and track each position's progress and history. Most importantly, keeping the trail over time, so the business run, as usual. Even with the changes of manager, operator, or contractor. The list doesn't stop there.
Admin
Patricia
Position Manager
Set Rules & Definitions.
Able to set rules globally, whether to a specific position, bands, grades, division, project, or even to a particular person.
Manage Staff Data.
Set entitlement to restrict the amount limit of claims, the allowance per distance unit for mileage claim and other claims type.
Customized Fields.
Provide a checklist to remind the claimer on a list of submission items, including receipt and other required proofs.
Empower Data Change.
Able to devise the approvers for the approval process so that system can send the application to the respective person accordingly.
See Reports.
The company can define various types of permitted expense claims and cash advance with a set of rules for each claim type.
Global Dashboard.
The accountable person can see the Dashboard on Expense Claims, and Cash Advance summarized for the whole company.
Contractor
Ahmed
Business Manager
Approve or Reject.
Application that require approval will be notified via email. Subsequently, the clicked link will route approver to the application details.
Return Application.
Should there is any descrepancy found, the approving line manager can return the application to the owner for amendment.
Receive Quick Request.
Line Manager will receive a quick notification requesting permission to buy something advanced by the staff.
Public
Emma
External Client
Book Position.
Confirm reservation and make payment for the desired position. These can be done online without the need to come over to the center.
Check Availability.
The client be it internal or external, can check the availability of the desired position before making a reservation.
Receive Reminder.
The client can observe the updates of the position, including upgrades, announcement, or routine maintenance.
Staff
Jasmine
Internal Client
Access to Self Service.
Employee Self Service is an access page for all employees. Purposely to enable communication, data access, information management, sharing reports, and many more for the employees to participate in.
Access to Self Service.
Staff can change data via Employee Self Service
Change Data.
Staff can change data via Employee Self Service
Communicate with Others
Staff can change data via Employee Self Service
Line Manager
Ahmed
Business Manager
Approve or Reject.
Application that require approval will be notified via email. Subsequently, the clicked link will route approver to the application details.
Return Application.
Should there is any descrepancy found, the approving line manager can return the application to the owner for amendment.
Receive Quick Request.
Line Manager will receive a quick notification requesting permission to buy something advanced by the staff.
Crafting Role for Long-Lasting Career Planning.
Avoid Potential Crises.
The purpose of ensuring smooth Claims and Cash Advance process is to avoid potential crises between employees and employers concerning cash.
Staff has Other Priorities Too.
Employees might have their financial priorities and spending on behalf of the company, undoubtedly not one. Unless they are partners.
Flexibility to Decide
It's good to empower some critical positions of the things they can spend upfront. Of course, with a specific limit to avoid misconduct and loss.
Be Extra Cautious
Ask Cubixi to notify you should there is any violation of rules like late claims submission, cash advance that unreported within stipulated time, or spending spike
Study Pattern.
Claims Manager able to study the frequency of staff claiming on the same things or traveling to the same destination over-frequently.
Weigh the Claims.
Recognize the areas that people have been claiming quite heavily. So you can obtain a permanent purchase rather than paying the same stuff over and over again.
Steps
Cubixi Claims System tackles four important business components to ensure a holistic expenditure and reimbursement environment between employee and employer.
Employee
Records
Search and maintain employee biodata as well as enabling some fields to be edited by the employee himself.
- Employee Particulars
- Next of Kin
- Education
- Work Experience
- Curriculum Vitae
- Health Profile
- Whereabouts
Workflow
Control
Define who is your target respondents, prepare your welcoming notes and blast out your invitation.
- Prepare welcoming note
- Author appreciation note
- Import respondents list
- Test your survey
- Blast out your invitation
Communication
Monitor the progress of your survey participation through participation report. See how many have yet to respond.
- Respondent receives email
- Respondent clicks the link
- Respondent fill the survey
- Respondent submit
- Participation count increase
Analyze
While the survey is actively conducted, you can see a realtime report on participation.
- Participation Status Report
- One Dimensional Result
- Two Dimensional Result
- Descriptive Result
- 360 Assessment Report
Untitled Document
position
best practice - a position must exist before hiring a person
recruitment
process of hiring a new person, should a position is vacant
payroll
for the reimbursement of claims consolidated in the payslip
leave
keep the leave history of a person, since he started joining
project
request advance and claims for activities related to project
OurStory
We've been crafting variety of business solutions that able to solve business difficulties.
